Privacy

This Privacy Policy explains how Speakeasy Productions (part of YNG Media Group Ltd)
(“we”, “us”, or “our”) collects, uses, and protects your personal data when you use our
website, register for our events, or engage with our services.

Our services include exhibition and event production, as well as film and content
production.

We are committed to protecting your privacy and handling your personal data
transparently and securely.

1. Who We Are

Speakeasy Productions is part of YNG Media Group Ltd, a company registered in Scotland
(Company No. SC820767).

For the purposes of data protection law, we are the data controller of your personal data.

If you have any questions about this Privacy Policy or how we use your data, please contact
us at:
info@speak.co.uk

2. What Data We Collect

We may collect and process the following personal data:

• Name and job title
• Contact information (such as email address and phone number)
• Company information
• Demographic information (such as postcode, preferences, and interests)
• Event and project-related information (such as registration details, attendance, and survey
  responses)
• Communications you send to us

We do not collect or store payment card details. Payments are processed securely by third-
party providers.

3. How We Use Your Data

We use your personal data to:

• Deliver and manage our services, including events, exhibitions, and film production
  projects
• Communicate important service or event information
• Provide customer support
• Improve our services, including events, exhibitions, and film production work
• Conduct surveys and gather feedback
• Send marketing communications (where permitted)
• Maintain internal records and comply with legal obligations

4. Lawful Basis for Processing

We process your personal data under the following lawful bases:

• Contract – where processing is necessary to deliver services you have requested
• Legitimate interests – to operate and improve our business and services
• Consent – for marketing communications where required
• Legal obligation – where we are required to comply with applicable laws

5. Marketing Communications

We may send you information about events, services, or content that may be of interest to
you.

Where required, we will obtain your consent before sending marketing communications.
You can unsubscribe at any time by:

• Clicking the unsubscribe link in emails
• Contacting us at info@speak.co.uk

6. Sharing Your Data

We do not sell your personal data.

We may share your data with trusted third parties who help us deliver our services,
including:

• Event platforms and registration systems
• Email marketing providers
• IT and data hosting providers
• Analytics providers
• Professional advisors (legal, tax, audit)

These providers act as data processors and only process your data on our behalf.

In some cases, we may share limited data with event partners or sponsors where this is
clearly communicated at the point of registration.

7. International Data Transfers

Some of our service providers may process data outside the United Kingdom.

Where this occurs, we ensure appropriate safeguards are in place, such as:

• UK International Data Transfer Agreement (IDTA)
• Standard Contractual Clauses (SCCs)

8. Data Retention

We retain personal data only for as long as necessary to:

• Deliver our services
• Meet legal and regulatory obligations
• Resolve disputes and enforce agreements

Retention periods may vary depending on the type of data and purpose.

9. Your Rights

Under UK data protection law, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request transfer of your data (data portability)
• Withdraw consent at any time (where applicable)
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact: info@speak.co.uk

10. Security

We take appropriate technical and organisational measures to protect your personal data
against unauthorised access, loss, or misuse.

Your data is stored securely on our systems or those of trusted providers. We maintain
appropriate security standards and are certified under the UK Cyber Essentials scheme.

11. Cookies

Our website uses cookies to improve user experience and analyse website performance.

Where required, we will request your consent before placing non-essential cookies on your
device. You can manage your cookie preferences through your browser settings or our
cookie banner.

12. Links to Other Websites

Our website may contain links to external websites. We are not responsible for the privacy
practices of those websites and encourage you to review their privacy policies.

13. Children’s Data

Our services are not intended for individuals under the age of 16, and we do not knowingly
collect personal data from children.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this
page with an updated effective date.

15. Effective Date

This Privacy Policy is effective from April 2026.